You are now able to conduct inspections using a wider array of tools to assist you with inspections. You are able to conduct inspections either onsite or remotely using the same video capture technology to provide enhanced reports for tenants and owners. Enhanced reports reduce the need to spend hours documenting the property as you can refer back to the video or compare the images between previous reports to ensure the property issues can be addressed in an impartial way. This significantly reduces the disputes pertaining to bond and property maintenance related issues.
We cover entry, exit and routine inspections as well as the ability to complete these remotely or onsite.
To better understand the functionality following is the typical flow of a property inspection actioned through the Bricks + Agent inspection workflow.
Remote inspection: a feature developed and integrated within Bricks + Agent allowing tenants to hold routine inspections via their smartphone and Bricks + Agent mobile app. As a property manager, you can conduct these remote inspections from any internet enabled desktop computer from any location.
Components: Sections of a property is termed as components which need to be reported on.
Assets: The items in the property that you wish to add to the asset register.
Features: The elements within a component such as floors, ceilings, doors, windows and any other element you wish to capture.
Click on “Start on inspection now” button and the following screen will appear:
Property: Select the property you want to initiate an inspection for.
Tenant: Will automatically be filled according to the selected property – if there are multiple tenants, chose the one that will be the contact for the inspection.
Share with all tenants: If this option is checked, the schedule will be shared with all the tenants with the property. (Note: This option is available only for the Routine Inspection Type.)
Title: Title the inspection as a reference for the inspection.
Create Direct Inspection: By this option, you can straightway move to initiate an inspection without scheduling it.
Inspection From & To: Inspection date and time for scheduling.
Inspection Type: Whether it is an entry, exit or routine inspection.
Recurring type: If a routine inspection is selected then you can opt to create a schedule for future inspection and these be shared with the tenant.
Reminder: This feature allows to set a reminder (for 15min, 30min, 1hr, 2hrs) to be alerted before a job starts.
If you have initiated the “Create Direct Inspection” or the tenant has accepted the schedule, you can commence the inspection.
You are able to check as the boxes according to the conditions and compare images taken during previous inspections.
Initiation of a Call
Once the call is connected, the video will be streamed on the screen.
We do not record and save the entire video call. Once you select a component and click the Start and End inspection command located directly below the video stream, the clip that’s marked between Start and End command will be saved.
Create a maintenance Job: Capture and attach multiple images and small 5 - 10 second video to create a job, which shall create a maintenance job in the background for you to review and publish later.
Add an Asset: Just as creating a maintenance job, you are able to capture a new asset in the property, where it will create a draft asset in the asset registry.
By clicking on the Finish Inspection button, the all the information will be updated to the system, with all the videos captured and images that were taken for each and every component and would create an inspection report with all respective parties. This will mark the report as completed.
If you don’t wish to finish the inspection you can see it in drafted inspection for review or additional comments.